Office Assistant- Unit 1 Quiz

Office Assistant- Unit 1 Quiz

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Question 1 of 15

1. Question
Why is it problematic for invoices to be sent randomly around the company?
- It can cause confusion about which invoices are due for payment.
- It ensures multiple approvals are obtained.
- It leads to faster payments.
- It simplifies the documentation process.
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Question 2 of 15

2. Question
What is one method companies use to ensure timely payment of invoices?
- Randomly assigning invoices to different departments.
- Approving invoices only after payments are made.
- Directing all invoices to the vendor directly.
- Sending all invoices to the accounts payable department.
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Question 3 of 15

3. Question
What role does the original purchaser play in the approval process of invoices?
- They can influence payment delay if not involved.
- Their involvement is optional and based on company policy.
- They are always required to approve the invoice before payment.
- They have no role if the documentation is correct.
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Question 4 of 15

4. Question
Which document is NOT part of the traditional three-way match process?
- Invoice
- Credit Note
- Purchase Order
- Receiving document
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Question 5 of 15

5. Question
What can consistently lead to issues during the invoice approval process?
- The need for management approval.
- Prompt receipt of all documents.
- Shortened payment terms for vendors.
- Accurate matching of all documents.
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Question 6 of 15

6. Question
What is the purpose of an invoice number?
- It serves as proof of delivery of goods
- It is used by vendors to create new accounts
- It helps identify particular invoices for tracking and payment
- It provides a discount on future invoices
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Question 7 of 15

7. Question
Which issue can arise from invoices without invoice numbers?
- Faster processing times
- Increased risk of duplicate payments
- Easier payment approvals
- Reduced vendor complaints
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Question 8 of 15

8. Question
Which method should be avoided when assigning invoice numbers?
- Using the account number
- Using a random sequence of letters
- Using a combination of vendor number and date
- Using the date only
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Question 9 of 15

9. Question
What might happen if an initial invoice is approved after a second invoice has already been paid?
- The invoice is rejected.
- The accounts payable department is penalized.
- The customer disputes the payment.
- The vendor is paid twice.
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Question 10 of 15

10. Question
What is the primary function of bookkeeping in the accounting cycle?
- Conducting audits on accounts
- Recording all activities and transactions
- Managing financial statements
- Forecasting future financial trends
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Question 11 of 15

11. Question
What does the accounts payable figure on financial statements represent?
- Pending payments from customers
- Revenue earned but not yet received
- Unpaid bills owed to suppliers and creditors
- Investments in long-term assets
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Question 12 of 15

12. Question
Who typically has the authority to approve invoices within a company?
- Only certain high-level executives based on established criteria.
- External auditors and consultants.
- Any employee in the accounts payable department.
- All employees equally, regardless of position.
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Question 13 of 15

13. Question
What consequence may arise from not having a proper invoice approval system in place?
- Payment processing becomes overly efficient.
- Approvals are granted without any oversight.
- All invoices are processed without error.
- Vendors may be left unpaid indefinitely.
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Question 14 of 15

14. Question
What should accounts payable associates verify before making a payment based on vendor calls?
- The vendor's payment history.
- The total number of invoices received.
- Whether the invoice is truly past due.
- The brand reputation of the vendor.
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Question 15 of 15

15. Question
How should companies ideally handle vendor inquiries regarding payment?
- They should automatically accept vendor claims about due dates.
- They should prioritize making payments based on vendor preferences.
- They should delay all responses until invoices are 60 days overdue.
- They should adhere to company policies and verify invoice details.
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